WorldMedic™
prepare our services to serves you
:
Included in the Computer administrative
fee staff will ensure that your conference
has adequate conference insurance
with WorldMedic™
Site Selection Services:
>> Determine
meeting specifications.
>>
Solicit bids from hotel properties.
>> Negotiate
guest room rates and contract points.
>> Review
bids and recommend selection.
>> Arrange
for on-site services (shipping services,
equipment rental,
etc.) if required.
>> Rent computers
and arrange for internet access if
required.
>> Design
and print (at cost) signs, brochure.
>> Order attendee
souvenirs if required.
>> Prepare
Conference papers if required.
>> Prepare
written specifications for conference
room arrangements
and audio-visual equipment.
>> Arrange
for security.
>> Consult
with hotel catering staff regarding
food and beverage
menus and prices.
>> Arrange
for entertainment for receptions or
banquets if required.
>> Arrange
for travel & transport.
>> Coordinate
on-site services.
Registration Services:
>> Assist
with the formatting of the hard copy
registration form.
>> Prepare
an author registration form to be
distributed with the
author kits upon request.
>> Design
and maintain a secure on-line web
registration system*.
>> Receive
registration forms via fax, mail,
or internet and enter
advance registrations into our conference
registration database -
daily backup protects your data.
>> Send confirmation
letters to registrants on a weekly
basis.
>> Send weekly
registration reports to the conference
committee.
>> Assist
registrants with questions via telephone,
fax, and e-mail
during normal business hours (long
distance charges are
included).
>> Prepare
registration packets to include name
badges, meal
tickets,
ribbons, etc. (standard badge holders,
badge stock,
tickets,
and ribbons are included in fee).
>> Prepare
on-site registration forms.
>> Enter on-site
registrations into our conference
registration
database.
>> Send final
registration reports to the general
chair.
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